NYCSLS Library Advisory Council Council Meeting # 2 Date: December 4, 2007 Time: 12:00 – 3:00pm Place: Flushing High School Library Members in attendance: Viviane Lampach, Kathy Steves, Betty Zapolsky, Laurel Hicklin, Louise Lareau, Christine Hatami, Bernardine Lowery-Crute, Beth St. John Office staff in attendance: Barbara Stripling, Melissa Jacobs-Israel, Elizabeth Naylor-Gutierrez, Esther McRae, Lynne Kresta Smith, Judith Schaffner Guests (Support Organizations): Linda Williams Bowie – New Visions, Laurie Pessah – ICI LSO, Maureen Hurley – PS32, Medea McEvoy – LLSO, Aurelia Enache – AED Documents at meeting:
- Middle School Library Tween to Teen Grant Application
- Five Year Library System Plan of Service 2006-2011
- New York City School Library System Annual Report for Library Systems – 2006
- Office of Library Services – Professional Development 2007-2008 Calendar
- DOE Performance Management 2007-08 Operational Goals
Action items/Tasks assigned:
- Barbara provide LMC21 Rubric to support organization liaisons
- All give feedback on filter status Agenda:
12-12:30 Lunch and Networking
12:30-12:40 Welcome and Announcements – Viviane Lampach
12:40-1:00 Annual Goals - Barbara Stripling
1:00-1:15 Middle School Grant - Judith Schaffner
1:15-1:30 Spending of 338 Money - Viviane Lampach
1:30-2:15 Annual Report Gaps, New Activities? - Barbara Stripling
2:15-2:45 Professional Development - Barbara Stripling
2:45-3:00 New Business Minutes:
Meeting and lunch hosted by Christine Hatami at Flushing High School Library
Viviane – Welcome and introductions
Barbara - DOE Performance Management 2007-2008 Operational Goals and presented the 4 School Library System goals for this year:
Barbara invited support organizations representatives to attend, as Office needs to be attuned to what is happening in the field and support organizations
1st goal - Barbara highlighted the Middle School Grant opportunity. DOE emphasis is to focus on middle school transition from elementary school when social and emotional issues impact student achievement. Library is the best place to address the student social and emotional issues. Grant application available online through Office website – deadline Dec. 14. schools.nyc.gov/library > middle school grants. $1000 awards for library materials available
2nd goal – Campus librarians have special challenges; Office has set up monthly meetings, about 30 librarians attend.
3rd goal – To promote the TRAILS test to generate data pertaining to information literacy
We are a data driven system. TRAILS test is a pre and post test of information literacy geared to 9th grade. Available free online. Test generates formative benchmark assessment of information literacy skills based on the Information Fluency Continuum. Goal is to develop a template to have a coherent approach for K-12 assessment.
Viviane repeated that system is very data driven now; administration likes that the library is able to produce concrete data. She explained the methods used to administer test to first cohort of 15 classes, she recommends using the QUIA test which may be customized to individual school databases and needs – only cost $40/per school to register.
Barbara summarized 3rd goal - TRAILS test is an evidence based practice and Librarians must think – How do we change the library program to match the needs of the students; the library must be accountable.
4th goal Select 50 Best Practices Libraries –
This is an ongoing effort, in-transition goal based on the LMC21 Rubric.
Discussion ensued regarding the recent school report cards, it is noted that there were no questions about the library – therefore there is no correlation between the “A” schools and the “Best Practices Libraries”.
Medea explained the breakdown of how the ratings are constructed.
Concerns were expressed that Libraries were not considered relevant.
Barbara said we need feedback from the field to identify Best Practice Libraries.
Barbara will send the LMC21 Rubric to Support Organization liaisons.
Viviane complimented Barbara and office staff for these 4 very ambitious goals 338 Money
Viviane brought up issue of inability to use 338 money to purchased databases (199 money is software)
Melissa responded that she is working with Divisions of Contracts and Purchasing (DCP) to straighten out how budgets are applied.
Melissa is the contact person if Librarians have issues spending 338 money. Annual Report – Barbara
There are 2 reports to the state each year.
1- Financial piece
2- Status on Five Year Plan of Service (currently we are in Year 2) – narrative format
Council members proceeded to split into working groups to attack specific elements and evaluate status of goals, compare, look for gaps and give Barbara feedback that will enhance her narrative report to the state.
- Element 1 – Resource Sharing – Melissa responded for group
825 members on NYCLIST
Wiki
Pathfinders on Wiki
Better process to apply for CCD
Webinars availability
Barbara questioned what can be done to enhance collaboration w/public libraries
Louise and Laurel responded that NYPL and QPL are both reorganizing
- Element 2 – Technology Services – Louise reported
Goals and elements are aligned.
Add Smartboards and Podcasting
Pressure to sell services in the future – need to think about Market Maker(?)
Last I-Quest tablet offer will be Feb. 2008
- Element 3 – Special Client Groups – Laurel reported
Needs of incarcerated youth should be considered
- Element 4 – Continuing Education – Beth reported
Leadership training is available from AASL
Some Librarians are invited to be part of the School Inquiry Teams
Develop a list of suggested leadership opportunities
Conduct professional development w/principals – has not been comprehensive but tremendous success has been reported in places
Esther commented that we must measure success by quality not quantity.
- Element 8 – Communications Among Member Libraries
Because of DOE reorganization we do not have a solution to compensate for the loss of District Library Representatives. There is no regional structure, we are building contacts with the Support Organizations. New Business
Status of DOE Symantec filter – Barbara answered that filter has not yet been replaced, questionnaire is available on Office website, feedback from the field is needed.
Viviane complimented Barbara and office staff on their accomplishments in 3 years.
Meeting adjourned at 3:00pm Next meeting: February 12, 2008, NYPL, Jefferson Market Branch
Minutes submitted by: Betty Zapolsky
Council Meeting # 2
Date: December 4, 2007
Time: 12:00 – 3:00pm
Place: Flushing High School Library
Members in attendance: Viviane Lampach, Kathy Steves, Betty Zapolsky, Laurel Hicklin, Louise Lareau, Christine Hatami, Bernardine Lowery-Crute, Beth St. John
Office staff in attendance: Barbara Stripling, Melissa Jacobs-Israel, Elizabeth Naylor-Gutierrez, Esther McRae, Lynne Kresta Smith, Judith Schaffner
Guests (Support Organizations): Linda Williams Bowie – New Visions, Laurie Pessah – ICI LSO, Maureen Hurley – PS32, Medea McEvoy – LLSO, Aurelia Enache – AED
Documents at meeting:
- Middle School Library Tween to Teen Grant Application
- Five Year Library System Plan of Service 2006-2011
- New York City School Library System Annual Report for Library Systems – 2006
- Office of Library Services – Professional Development 2007-2008 Calendar
- DOE Performance Management 2007-08 Operational Goals
Action items/Tasks assigned:
- Barbara provide LMC21 Rubric to support organization liaisons
- All give feedback on filter status
Agenda:
12-12:30 Lunch and Networking
12:30-12:40 Welcome and Announcements – Viviane Lampach
12:40-1:00 Annual Goals - Barbara Stripling
1:00-1:15 Middle School Grant - Judith Schaffner
1:15-1:30 Spending of 338 Money - Viviane Lampach
1:30-2:15 Annual Report Gaps, New Activities? - Barbara Stripling
2:15-2:45 Professional Development - Barbara Stripling
2:45-3:00 New Business
Minutes:
Meeting and lunch hosted by Christine Hatami at Flushing High School Library
Viviane – Welcome and introductions
Barbara - DOE Performance Management 2007-2008 Operational Goals and presented the 4 School Library System goals for this year:
Barbara invited support organizations representatives to attend, as Office needs to be attuned to what is happening in the field and support organizations
1st goal - Barbara highlighted the Middle School Grant opportunity. DOE emphasis is to focus on middle school transition from elementary school when social and emotional issues impact student achievement. Library is the best place to address the student social and emotional issues. Grant application available online through Office website – deadline Dec. 14. schools.nyc.gov/library > middle school grants. $1000 awards for library materials available
2nd goal – Campus librarians have special challenges; Office has set up monthly meetings, about 30 librarians attend.
3rd goal – To promote the TRAILS test to generate data pertaining to information literacy
We are a data driven system. TRAILS test is a pre and post test of information literacy geared to 9th grade. Available free online. Test generates formative benchmark assessment of information literacy skills based on the Information Fluency Continuum. Goal is to develop a template to have a coherent approach for K-12 assessment.
Viviane repeated that system is very data driven now; administration likes that the library is able to produce concrete data. She explained the methods used to administer test to first cohort of 15 classes, she recommends using the QUIA test which may be customized to individual school databases and needs – only cost $40/per school to register.
Barbara summarized 3rd goal - TRAILS test is an evidence based practice and Librarians must think – How do we change the library program to match the needs of the students; the library must be accountable.
4th goal Select 50 Best Practices Libraries –
This is an ongoing effort, in-transition goal based on the LMC21 Rubric.
Discussion ensued regarding the recent school report cards, it is noted that there were no questions about the library – therefore there is no correlation between the “A” schools and the “Best Practices Libraries”.
Medea explained the breakdown of how the ratings are constructed.
Concerns were expressed that Libraries were not considered relevant.
Barbara said we need feedback from the field to identify Best Practice Libraries.
Barbara will send the LMC21 Rubric to Support Organization liaisons.
Viviane complimented Barbara and office staff for these 4 very ambitious goals
338 Money
Viviane brought up issue of inability to use 338 money to purchased databases (199 money is software)
Melissa responded that she is working with Divisions of Contracts and Purchasing (DCP) to straighten out how budgets are applied.
Melissa is the contact person if Librarians have issues spending 338 money.
Annual Report – Barbara
There are 2 reports to the state each year.
1- Financial piece
2- Status on Five Year Plan of Service (currently we are in Year 2) – narrative format
Council members proceeded to split into working groups to attack specific elements and evaluate status of goals, compare, look for gaps and give Barbara feedback that will enhance her narrative report to the state.
- Element 1 – Resource Sharing – Melissa responded for group
825 members on NYCLIST
Wiki
Pathfinders on Wiki
Better process to apply for CCD
Webinars availability
Barbara questioned what can be done to enhance collaboration w/public libraries
Louise and Laurel responded that NYPL and QPL are both reorganizing
- Element 2 – Technology Services – Louise reported
Goals and elements are aligned.
Add Smartboards and Podcasting
Pressure to sell services in the future – need to think about Market Maker(?)
Last I-Quest tablet offer will be Feb. 2008
- Element 3 – Special Client Groups – Laurel reported
Needs of incarcerated youth should be considered
- Element 4 – Continuing Education – Beth reported
Leadership training is available from AASL
Some Librarians are invited to be part of the School Inquiry Teams
Develop a list of suggested leadership opportunities
Conduct professional development w/principals – has not been comprehensive but tremendous success has been reported in places
Esther commented that we must measure success by quality not quantity.
- Element 8 – Communications Among Member Libraries
Because of DOE reorganization we do not have a solution to compensate for the loss of District Library Representatives. There is no regional structure, we are building contacts with the Support Organizations.
New Business
Status of DOE Symantec filter – Barbara answered that filter has not yet been replaced, questionnaire is available on Office website, feedback from the field is needed.
Viviane complimented Barbara and office staff on their accomplishments in 3 years.
Meeting adjourned at 3:00pm
Next meeting: February 12, 2008, NYPL, Jefferson Market Branch
Minutes submitted by: Betty Zapolsky